Policies, Guidelines & Check-in Procedures
from 2009
• You will receive a confirmation letter by Friday, August 21, 2009, stating your check-in time
and booth assignment. This will include a detailed map of the area and surrounding parking
lots.
• Bronco Bash staff are available to assist with load in of materials in the morning. If you will
need assistance unloading materials and equipment for your booth, you must arrive at
your designated check-in time. If you choose not to check in at this time, we WILL NOT
provide transportation of your materials or equipment.
• Bronco Bash staff WILL NOT be available to assist with the clean up or load out of your
materials at the end of the event. Please be prepared to transport your own materials.
• No cars, trucks, boats or motorized vehicles will be allowed to drive into Bronco Bash at any
time.
• We do not provide staff to watch your materials.
• Only registered food vendors will be allowed to sell food at Bronco Bash.
• We will do our best to accommodate special requests regarding booth location. However, as
we usually have over 400 participants every year, we cannot accommodate every
request. We cannot make any guarantee as to where your booth will be located.
• New for 2009: Credit card solicitation is prohibited at Bronco Bash. Vendors may not
provide credit card applications or allow signing up for credit cards at Bronco Bash
booths.
• Any food items you wish to provide at Bronco Bash must be GIVEN AWAY at no cost to
participants. Small candy items (i.e. suckers, gum, licorice and mints) are the only approved
giveaway items for Bronco Bash. No beverages of any kind are allowed as give-aways at
Bronco Bash (water bottles, sodas, smoothies, floats etc.) All items MUST be approved by
the Bronco Bash staff prior to the event.
• Only registered food vendors will be allowed to sell food and beverages at Bronco Bash.
• No refunds on booth application fee after the July 24, 2009 application deadline.
• Coca Cola has exclusive pouring rights on the campus of WMU. This means that Bronco
Bash booths are not allowed to give away, sell, or endorse Coca Cola or other beverage
products during Bronco Bash. In addition, only WMU will be allowed to sell Coca Cola
products.
• Alcoholic beverages are not allowed on Western Michigan University’s campus.
• Frisbees are not permitted as promotional items.
• WMU reserves the right to deny access to Bronco Bash based on university contractual
agreements.
• WMU reserves the right to remove any group that has music or sound in competition with
contracted entertainment or that is disturbing neighboring tables.
• WMU reserves the right to remove any items, vendors, or groups that are in conflict with
the educational mission of the University, the WMU Student Code, and/or any applicable
university policy (ex: weapons).